Mi9 Retail collects and processes the personal information of applicants for positions with our company.
EU-U.S. Privacy Shield
Mi9 Retail sometimes provides personal information to third parties to perform services on our behalf. If we transfer personal information received under the Privacy Shield to a third party, the third party’s access, use, and disclosure of the personal data must also be in compliance with our Privacy Shield obligations, and we will remain liable under the Privacy Shield for any failure to do so by the third party unless we prove we are not responsible for the event giving rise to the damage.
In compliance with the Privacy Shield Principles, Mi9 Retail commits to resolve complaints about our collection or use of your personal information. European Union individuals with inquiries or complaints regarding our Privacy Shield policy should contact us at firstname.lastname@example.org. In certain circumstances, the Privacy Shield Framework provides the right to invoke binding arbitration to resolve complaints not resolved by other means.
Mi9 Retail has further committed to cooperating with the panel established by the EU data protection authorities (DPAs) with regard to unresolved Privacy Shield complaints concerning human resources data transferred from the EU in the context of the employment relationship. EU Persons may have the option to select binding arbitration under the Privacy Shield Panel for the resolution of your complaint under certain circumstances. For further information, please see the Privacy Shield website. To learn more about the Privacy Shield Framework at https://www.privacyshield.gov.
Mi9 Retail is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC). We may be required to disclose personal information that we handle under the Privacy Shield in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
What information do we collect from an applicant?
The information that Mi9 Retail collects may include:
- name, address, email address, telephone number, social media presence, and other similar information, as appropriate
- qualifications, skills, experience, and employment history
- current rate of pay and benefits, as applicable
- information concerning any reasonable accommodations that may need to be made with regard to an applicant’s disability, as applicable
- gender, race, ethnic origin, or religion in order to monitor recruitment statistics
- information regarding the legal right to work in the country in which you are seeking a position
The information may be provided by the applicant to Mi9 Retail through online forms, resumes, government IDs or documents (e.g., driver’s license or passport), interviews (both in person and remote), and through other sources, as required, which may include references provided to Mi9 Retail by the applicant.
The information that applicants provide to Mi9 Retail may be stored in our human resources management system, as well as other systems, including email. This is dependent upon the interaction between the applicant and Mi9 Retail.
Why do we process personal information?
Throughout the hiring process, Mi9 Retail holds a legitimate interest in processing an applicant’s information and in maintaining the required records. Mi9 Retail processes the personal information that an applicant provides in order to consider the applicant for the position for which he or she has applied. Furthermore, a successful applicant may have his or her information processed in order to move forward with the hiring and onboarding process. Mi9 Retail may need to process personal information in case any legal issues arise to which Mi9 Retail is required to respond. We also process applicants’ information in order to abide by legal requirements as related to both an applicant’s application, as well as a successful applicant’s employment with us.
If an applicant is not hired by Mi9 Retail, with the applicant’s consent, we may keep his or her personal information on file for consideration for future opportunities with the company. If an applicant does provide his or her consent, he or she can subsequently let Mi9 Retail know that he or she no longer wishes to be considered for future opportunities and that Mi9 Retail should remove the personal information from further consideration.
Who has access to an applicant’s personal information?
- members of Mi9 Retail’s human resources staff
- members of Mi9 Retail’s recruitment team
- members of Mi9 Retail’s staff that may interview an applicant
- department managers
- company executives and board members
- members of Mi9 Retail’s IT staff
If an applicant is offered a position, it may be necessary to provide personal information to third parties, such as to obtain any required background checks.
Mi9 Retail has policies and controls in place to ensure the safety and security of the information that applicants may provide to us, including protocols to restrict access to an applicant’s information to only those with the need to access it.
How long we keep personal information?
For applicants that are not hired by Mi9 Retail, we will keep their personal information for six months after a decision has been made. For applicants that wish to remain active in Mi9 Retail’s recruitment activities, we will keep their personal information for an additional six months. Once the additional six months have passed, or if an applicant requests to be removed from further consideration, the applicant’s personal information will be deleted and/or destroyed.
For an applicant that is offered and accepts a position with Mi9 Retail, that applicant’s personal information will be shared with Mi9 Retail’s human resources team for their use in managing the successful applicant’s employment with Mi9 Retail. Additional information will be shared with the successful applicant regarding how Mi9 Retail will store the information as part of the onboarding process.
- obtain a copy of his or her personal information upon request
- require Mi9 Retail to update and/or correct personal information
- require Mi9 Retail to delete, destroy, and/or stop processing personal information, subject to applicable laws
- object to the processing of personal information if Mi9 Retail is relying on legitimate interests as the basis for such processing
Any requests or questions regarding the above should be sent to email@example.com.
If you choose to not provide any required personal information during the recruitment process, that is your right. However, Mi9 Retail may not be able to move forward with an applicant that chooses to not provide such information.